Administrative Assistant
Legal Affairs - Central Region

Ivanhoé Cambridge is a world-class real estate company that leverages its high-level expertise in all aspects of real estate including investment, development, asset management, leasing and operations, to deliver an optimal return for its investors. 

Through its multiple subsidiaries, its assets in more than 20 countries are valued at over Cdn$35 billion as at December 31, 2012. Ivanhoé Cambridge is a real estate subsidiary of the Caisse de dépôt et placement du Québec, one of Canada's leading institutional fund managers.
Specific accountabilities:
This position will be responsible for supporting one (1) Senior Legal Counsel and one (1) Lawyer.
  • General Administrative duties:
    • Opens and distributes mail/couriers;
    • Prepares courier packages;
    • Prepares and distributes internal memos;
    • Processes invoices;
    • Pulls and returns files from/to vault;
    • Orders supplies;
    • Photocopies/scans documents;
    • Coordinates registrations for conferences, seminars.
  • Specific Legal Administrative duties:
    • Prepares draft leases and ancillary documentation;
    • Prepares draft letters;
    • Ensures all legal documents once executed are uploaded into the On-Line Lease Library;
    • Produces reports/information from JDE/TIPs;
    • Maintains and updates precedent leases as instructed by lawyer;
    • Prints/identifies relevant sections of leases as instructed by lawyer;
    • Sends out documents/agreements for landlord execution;
    • Executes deals in TIPs as instructed by lawyer.
  • Other duties as required (for example):
    • Helps with Estoppels;
    • Organize departmental functions.
Key requirements
  • Post secondary diploma or minimum 5 years administrative experience, ideally in a corporate environment; good organizational, interpersonal and communications skills; bilingualism (English/French) is an asset; ability to work under pressure in a fast paced environment; ability to work well in a team environment; service orientation; professional manner; attention to detail.  Highly proficient in Microsoft Office Applications, working knowledge of JDEdwards. 
If you are interested by this challenge, please submit your resume.
A professional and appealing environment!
Ivanhoé Cambridge has been recognized as one of the 100 Best Employers in Canada. We value the importance of human resources, which is why we provide a stimulating professional environment where integrity and respect, the drive to outperform, service excellence, teamwork and innovation are highly valued.