Administrative Assistant - Place Ste Foy
Place Ste-Foy
Place Ste-Foy

Ivanhoé Cambridge is a world-class real estate company that leverages its high-level expertise in all aspects of real estate including investment, development, asset management, leasing and operations, to deliver an optimal return for its investors.

Through its multiple subsidiaries, its assets in more than 20 countries are valued at over Cdn$35 billion as at December 31, 2012. Ivanhoé Cambridge is a real estate subsidiary of the Caisse de dépôt et placement du Québec, one of Canada's leading institutional fund managers.

Specific accountabilities: 




Reporting to the Marketing Director, Place Ste-Foy, the Administrative Assistant will:
  • Provide the required support to the Marketing Director in the implementation of the marketing plan.
  • Draft general departmental correspondence, agreements with partners, internal memorandums, retailer reports and notices and, on occasion, notes used to brief marketing consultants on select projects.
  • Prepare internal retailer newsletters, compile the necessary content, pictures and interview information.
  • Coordinate internal and external events, promotions, celebrations, retailer meetings, etc.
  • Represent Place Ste-Foy on occasion at events, benefit activities, etc.
  • Prepare public-address system messages for use within the centre; write and update messages and program music used in the on-hold telephone system.
  • Update the website daily (store pages, job postings, event announcements, etc.).
  • Update the digital displays throughout the centre on a regular basis.
  • Update mall directories and brochures and distribute to various visitor information centres and other distribution points.
  • Provide the necessary follow-up and updates via various platforms (Facebook, mobile site, Pinterest, text messages, etc.).
  • Coordinate in-mall contests.
  • Coordinate Facebook contests, answer Facebook enquiries in a timely manner and post offers from retailers and the centre on the Facebook page.
  • Approach retailers and other partners about various activities and promotions.
  • Ensure all contact lists (media, head offices, etc.) are current.
  • Track newspaper, radio and other ads.
  • Take part in brainstorming sessions, contribute information from written and other sources.
  • Liaise with marketing consultants.
  • Process purchase orders and invoices, update marketing budget records accordingly.
  • Sell gift cards, as required.
  • Help review promotional and advertising material to ensure a high level of quality.
  • Contribute to preparing award nomination packages.
  • Take part in various marketing department meetings.
  • Carry out any other related tasks requested by the immediate supervisor. 
Key requirements
  • University degree in marketing or communications, or equivalent, plus three to five years of relevant experience.
  • Solid knowledge of Microsoft Office and Photoshop applications.
  • Knowledgeable about social media and able to keep pace with constantly changing platforms.
  • Fascinated by the retail industry in general and the fashion world in particular.
  • Keen sense of priorities and strong organizational and teamwork skills.
  • Ability to perform under pressure and meet tight deadlines.
  • Excellent interpersonal communication skills.
  • Fluent in written and spoken French and English; impeccable command of written French.
If you are interested by this challenge, please submit your resume.
A professional and appealing environment! 


Ivanhoé Cambridge has been recognized as one of the 100 Best Employers in Canada. We value the importance of human resources, which is why we provide a stimulating professional environment where integrity and respect, the drive to outperform, service excellence, teamwork and innovation are highly valued.