11/2/2012
Accounting Clerk
Bentall Centre
Vancouver
Operations - Western Region
2012-11-02_782
Salaried

JOB DESCRIPTION

Accounts Payable:
  • Code all expenses
  • Follow up with Managers for non-budgeted items, approval and coding of such
  • Point of contact for suppliers inquiries requesting outstanding payments
  • Processing invoices and weekly cheque run
Accounts Receivable:
  • Process Catch-Up Billing per JDE schedule
  • Process Rent Roll Postings per JDE schedule
  • Provide recommendations to Property Manager with respect to Write-offs and Doubtful accounts
  • Prepare internal ad-debts tracking report
  • Prepare and distribute the 10th of the month rents A/R report
  • Rent Collections & apply monthly rent cheques to tenants’ account & respond to tenant account enquiries (in the case A/R person is away)
  • Prepare Daily bank deposits & electronic funds payments (in the case A/R person is away)
Accounts Receivable – Manual Invoices:
  • Twice monthly – generate miscellaneous chargeback items to tenants
  • Twice monthly – generate invoices for recoverable costs from suppliers/trades (ie. 5% Construction Management Fees, recovering of additional costs, etc.)
Accounts Receivable – Meter Billing:
  • Enter meter readings into Excel and generate monthly manual invoices
  • Troubleshoot alarming numbers, analyze meter readings, compare to history
Lease Administration:
  • Preparing initial rental advice notices and cover letter to tenants
  • Reconciling monthly rent roll
  • Generate and review Lease Master Listings for approval by Property Manager
  • Reconcile Pre-paid rent accounts
  • Prepare Opening & Closing Forms for approval by Property Manager
  • Verification of year-end realty tax and cam for year-end adjustments
  • Preparation of store opening and closing documents
  • Preparation of storage documents
  • Produce and verify lease set up for review by GM
  • Maintaining and managing insurance information for tenants and contractors
Bentall Athletic Club:
  • Daily reconciliation of sales
  • Daily monitoring and uploading of results into JDE
  • Follow up on credit card chargebacks and declines
  • Monthly reporting for the club
  • Liase with Club Manager on any accounting issues
Other:
  • Assisting the General Manager in the preparation of monthly reports, year-end accruals, and budgeting
  • Maintenance and reconciliation of petty cash
  • Monitoring of storage inventory with periodic inventory counts
  • Other duties such as reception and filing as required
 
KNOWLEDGE AND SKILLS REQUIRED
  • 3 years in an accounting environment, working in accounts payable
  • High school diploma supplemented with some post-secondary accounting and computer courses
  • Experience in property management an asset
  • Accounts payable and accounts receivable experience
  • Strong analytical skills
  • Ability to communicate effectively and professionally, both oral and written; ability to develop and sustain cooperative working relationships; professional phone manner; strong customer service skills, team player
  • Ability to allocate one’s time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes; detail oriented
  • Strong skills in Excel and Word, knowledge of JD Edwards and asset