10/29/2012
Administrative Assistant
Montreal
Organizational Effectiveness
2012-10-29_779
Contract

Temporary position - 6 months

Ivanhoé Cambridge is one of the ten largest real estate companies in the world, with over $30 billion of assets in the shopping centre, office, and multi-residential buildings in 20 countries as at December 31, 2011.

 
Headquartered in Montréal, Québec, Ivanhoé Cambridge is the real estate subsidiary of the Caisse de dépôt et placement du Québec, one of Canada's leading institutional fund managers.
 
 
Specific accountabilities:
 
Reporting to the Vice President, Organizational Effectiveness, the incumbent will perform administrative support work for the members of the Organizational Effectiveness and Learning team.       
  • Manage the agenda and coordinate travel arrangements for the Vice President, Organizational Effectiveness;
  • Prepare meeting files proactively;
  • Prepare certain communications to the employees;
  • Perform follow ups on various activities;
  • Coordinate the follow ups on certain projects and activities of the department;
  • Fill out timesheets for team employees;
  • Perform the department’s budget conciliation;
  • Pay invoices according to appropriate budget categories;
  • Manage the resource centre and the training manuals/materials library.

 

Key requirements

  • College diploma in office systems technology  with a minimum of  5 years’ relevant experience;
  • Autonomy and  ability to work under pressure; prioritization and organizational skills;
  • Excellent interpersonal and customer service skills;
  • Detail oriented  and meticulous;
  • Sense of urgency;
  • Demonstrate availability when the situation requires;
  • Adaptability to change;
  • Confidentiality and discretion;
  • Excellent knowledge of MS Office suite;
  • Bilingualism in French and English; excellent writing skills in both languages

 

If you are interested by this challenge, please submit your resume.

A professional and appealing environment!

Ivanhoé Cambridge has been recognized as one of the 100 Best Employers in Canada. We value the importance of human resources, which is why we provide a stimulating professional environment where integrity and respect, the drive to outperform, service excellence; teamwork and innovation are highly valued.