11/15/2013
Operations Administrator
Toronto
Toronto
Operations - Central Region
2013-11-15_1197
Salaried

Ivanhoé Cambridge is a world-class real estate company that leverages its high-level expertise in all aspects of real estate. With assets totalling more than $35 billion, we can be found in 20 countries around the world.  We have over 1700 employees, and are headquartered in Montreal with offices in Toronto, Calgary, Vancouver, Paris, Madrid, Luxembourg and Shanghai.  Recognized as one of Canada’s Top 100 Employers, this is the place to advance your career.

 
 
Specific accountabilities:
  • Preparation of Monthly Executive Summary Report;
    • Working with Juice, prepare reports in conjunction with Board meetings;
    • Send requests for information to General Managers, Controller, Development Manager, Operations & Marketing Coordinator
    • Obtain economic information such as sales, tax, traffic, housing & job statistics from various external resources;
    • Obtain information such as financial, tax, development, operations, leasing, and sales from internal resources.
  • TIPS Leasing;
    • Provide regional end user support;
    • Liaise between System Administrator and end users;
    • Provide training to new and existing users;
    • Enter executed anchor tenant deals;
    •  Assist Legal team with global assignment entry;
    • Ensure accuracy of annual Leasing Negotiator incentives;
    • Ensure seamless flow of documents between Leasing, Legal, and Tenant Coordination departments;
    • Create, analyse, and clean up scenarios;
    • Troubleshoot inefficiencies;
    • Act as administrator for Leasing Sharepoint page.
  • Provides administrative support to the Senior Vice President, Retail, Central North America and others within the region as necessary;
  • Coordinate travel arrangements for SVP and others within the region as necessary;
  • Preparation of routine correspondence, reports, interoffice memos, and presentation materials;
  • Process expense reports and invoices, responsible for department’s petty cash;
  •  Timesheet keeper for department using JDE;
  • Filing, photocopying and other administrative functions as required. 
 
Key requirements 
  • A post secondary degree is required,  with 3-5 years of related experience;
  • Solid organizational skills, interpersonal and communication skills;
  • Ability to take initiative and prioritize;
  • Strong attention to detail;
  • Advanced computer skills in Microsoft Word, Excel and PowerPoint are a must;
  • Ability to work well in a team environment;
  • The ability to multi-task in a fast-paced environment and meet deadlines is required;
  • Positive, service oriented attitude. 
 
 
If you are interested by this challenge, please submit your resume.
 
What’s in it for you?
Ivanhoé Cambridge offers its employees a competitive benefit package, along with an attractive pension plan. Committed to our employees’ health and wellbeing, we have numerous programs that allow our employees to juggle both work and home life such as TGIF days, flexible working hours, family care days, as well as chartable give and take days.  Dedicated to our employee’s career and professional growth we offer exciting opportunities for career advancement both in Canada and abroad backed by a multi faceted learning and development program including tuition reimbursement. Ivanhoé Cambridge: a world of possibility.