10/3/2013
Administrative Assistant
The Outlet Collection at Niagara
Toronto
Design and Construction
2013-10-03_1145
Contract

Ivanhoé Cambridge is a world-class real estate company that leverages its high-level expertise in all aspects of real estate. With assets totalling more than $35 billion, we can be found in 20 countries around the world.  We have over 1700 employees, and are headquartered in Montreal with offices in Toronto, Calgary, Vancouver, Paris, Madrid, Luxembourg and Shanghai.  Recognized as one of Canada’s Top 100 Employers, this is the place to advance your career. 

 
Specific accountabilities:
 
The role is to assist the Senior Construction Manager and the main duties include:
  • Answering phones, directing calls, taking messages for site personnel;
  • Coordinating incoming mail and drawings, filing and organizing construction documents, Recording minutes and typing meeting minutes;
  • Assisting the Senior Construction Manager with email management, document management and related spread-sheets for project Site Instructions;
  • Change Order tracking;
  • Tenant Coordination status reports and related emails;
  • Other office management duties will include tracking invoicing, ordering and organizing office supplies, and general office management and set up.             
 
 
Key requirements 
  • Minimum Grade 12 diploma or equivalent;
  • 2 to 4 years’ administrative experience in a high volume;
  • Team oriented individual;
  • Self-motivated, detail oriented, with exceptional organizational and administrative skills along with the ability to multitask and interact with several other departments within the organization;
  • Excellent computer skills in MS Word, Excel and Outlook are required;
  • A background in property management, design or construction is an asset;
  • This is a construction environment and experience in this type of a setting is an asset.
 
** On site working conditions will be a site trailer environment until such time that permanent office is available.
 
** Any safety related clothing/equipment is provided by the employer. 
 
 
If you are interested by this challenge, please submit your resume.
 
What’s in it for you?

 

Ivanhoé Cambridge offers its employees a competitive benefit package, along with an attractive pension plan. Committed to our employees’ health and wellbeing, we have numerous programs that allow our employees to juggle both work and home life such as TGIF days, flexible working hours, family care days, as well as chartable give and take days.  Dedicated to our employee’s career and professional growth we offer exciting opportunities for career advancement both in Canada and abroad backed by a multi faceted learning and development program including tuition reimbursement. Ivanhoé Cambridge: a world of possibility.