Administrative Assistant
Place Montréal Trust
Place Montréal Trust

Ivanhoé Cambridge is a world-class real estate company that leverages its high-level expertise in all aspects of real estate. With assets totalling more than $35 billion, we can be found in 20 countries around the world.  We have over 1700 employees, and are headquartered in Montreal with offices in Toronto, Calgary, Vancouver, Paris, Madrid, Luxembourg and Shanghai.  Recognized as one of Canada’s Top 100 Employers, this is the place to advance your career. 

Specific accountabilities:
Reporting to the General Manager, Place Montreal Trust, the candidate will provide administrative support to the General Manager and other Managers at Place Montreal Trust. 
  • Draft letters, reports, presentations and other documents and, when required, translate into French or English; 
  • Revise documents to ensure the quality of the French (marketing, advertising billboards or others);
  • Keep track of administrators’ schedules, set appointments and book meeting rooms;
  • Make reservations for business travel such as hotel, transportation, etc.;
  • Take and transcribe minutes of the coordination meetings;
  • Generate and manage various monthly reports for the General Manager and other Managers;
  • Responsible of the filing system;
  • Track the different files;
  • Forward monthly sales newsletters by email and send quarterly reports to all tenants;
  • Prepare letters of notification for tenants;
  • Works in collaboration with the Specialty Leasing Consultants and partnerships and writes the contracts;
  • Entrer l'information relative aux ententes de location dans TIPS et en assurer le suivi;
  • Follow up on Speciality Leasing tenants’ checks and insurance certificates in order to make sure they are received and up to date;
  • Make sure all documents are transmitted for opening and closing of stores;
  • Prepare expense accounts and timesheets in J.D.E. for the centre’s employees;
  • Plan the logistics of the various meetings held in our conference room with the receptionist / administrative assistant;
  • Assume certain duties of the receptionist / administrative assistant during her absences / holidays;
  • Assist colleagues in marketing and operations when needed;
  • Perform all other tasks required for the position.   
Key requirements
  • College diploma (DEC) in office technology or equivalent;
  • A minimum of five (5) years of relevant experience in secretarial work;
  • Ability to use Microsoft Office suite; knowledge of J.D.E., Juice and TIPS is an asset;
  • Excellent communication and writing skills;
  • Ability to translate documents into both languages; 
  • Ability to manage multiple tasks; to work autonomously and under pressure;
  • Strong interpersonal skills;
  • Strong sense of priorities, organization and aptitude for teamwork;
  • Excellent written and spoken French and English.  
If you are interested by this challenge, please submit your resume.
What’s in it for you?


Ivanhoé Cambridge offers its employees a competitive benefit package, along with an attractive pension plan. Committed to our employees’ health and wellbeing, we have numerous programs that allow our employees to juggle both work and home life such as TGIF days, flexible working hours, family care days, as well as chartable give and take days.  Dedicated to our employee’s career and professional growth we offer exciting opportunities for career advancement both in Canada and abroad backed by a multi faceted learning and development program including tuition reimbursement. Ivanhoé Cambridge: a world of possibility.