Administrative assistant - Place Ste-Foy
Place Ste-Foy
Place Ste-Foy

Ivanhoé Cambridge is a world-class real estate company that leverages its high-level expertise in all aspects of real estate. With assets totalling more than $35 billion, we can be found in 20 countries around the world.  We have over 1700 employees, and are headquartered in Montreal with offices in Toronto, Calgary, Vancouver, Paris, Madrid, Luxembourg and Shanghai.  Recognized as one of Canada’s Top 100 Employers, this is the place to advance your career. 

Specific accountabilities:
Reporting to the Marketing Director, Place Ste-Foy, the Administrative Assistant will:
  • Provide the required support to the Marketing Director in the implementation of the marketing plan.
  • Draft general departmental correspondence, agreements with partners, internal memorandums, retailer reports and notices and, on occasion, notes used to brief marketing consultants on select projects.
  • Prepare internal retailer newsletters, compile the necessary content, pictures and interview information.
  • Coordinate internal and external events, promotions, celebrations, retailer meetings, etc.
  • Represent Place Ste-Foy on occasion at events, benefit activities, etc.
  • Prepare public-address system messages for use within the centre; write and update messages and program music used in the on-hold telephone system.
  • Update the website daily (store pages, job postings, event announcements, etc.).
  • Update the digital displays throughout the centre on a regular basis.
  • Update mall directories and brochures and distribute to various visitor information centres and other distribution points.
  • Provide the necessary follow-up and updates via various platforms (Facebook, mobile site, Pinterest, text messages, etc.).
  • Coordinate in-mall contests.
  • Coordinate Facebook contests, answer Facebook enquiries in a timely manner and post offers from retailers and the centre on the Facebook page.
  • Approach retailers and other partners about various activities and promotions.
  • Ensure all contact lists (media, head offices, etc.) are current.
  • Track newspaper, radio and other ads.
  • Take part in brainstorming sessions, contribute information from written and other sources.
  • Liaise with marketing consultants.
  • Process purchase orders and invoices, update marketing budget records accordingly.
  • Sell gift cards, as required.
  • Help review promotional and advertising material to ensure a high level of quality.
  • Contribute to preparing award nomination packages.
  • Take part in various marketing department meetings.
  • Carry out any other related tasks requested by the immediate supervisor.
Key requirements
  • University degree in marketing or communications, or equivalent, plus three to five years of relevant experience.
  • Solid knowledge of Microsoft Office and Photoshop applications.
  • Knowledgeable about social media and able to keep pace with constantly changing platforms.
  • Fascinated by the retail industry in general and the fashion world in particular.
  • Keen sense of priorities and strong organizational and teamwork skills.
  • Ability to perform under pressure and meet tight deadlines.
  • Excellent interpersonal communication skills.
  • Fluent in written and spoken French and English; impeccable command of written French.
If you are interested by this challenge, please submit your resume.
What’s in it for you?
Ivanhoé Cambridge offers its employees a competitive benefit package, along with an attractive pension plan. Committed to our employees’ health and wellbeing, we have numerous programs that allow our employees to juggle both work and home life such as TGIF days, flexible working hours, family care days, as well as chartable give and take days.  Dedicated to our employee’s career and professional growth we offer exciting opportunities for career advancement both in Canada and abroad backed by a multi faceted learning and development program including tuition reimbursement. Ivanhoé Cambridge: a world of possibility.