Receptionist/Administrative Assistant - Place Montréal Trust
Place Montréal Trust
Place Montréal Trust

Ivanhoé Cambridge is a world-class real estate company that leverages its high-level expertise in all aspects of real estate including investment, development, asset management, leasing and operations, to deliver an optimal return for its investors.

Through its multiple subsidiaries, its assets in more than 20 countries are valued at over Cdn$35 billion as at December 31, 2012. Ivanhoé Cambridge is a real estate subsidiary of the Caisse de dépôt et placement du Québec, one of Canada's leading institutional fund managers.
Specific accountabilities:
  • Receive and route telephone calls for the administrative office of Place Montréal Trust shopping centre and greet visitors;
  • Sort and distributed internal and external mail each day, as well as faxes and sendings throw messenger services;
  • Perform secretarial work for Operations Manager;
  • Receive and dispatch service calls;  
  • Process, code and follow up on documents pertaining to accounts payable;
  • Responsible for modifying telephone messages and announcements;
  • Prepare Hydro-Québec meter sheets;
  • Read the photocopier meter;
  • Enter preventive maintenance orders for all services;
  • Prepare memos to tenants;
  • Prepare requisitions for stationery and the tenant lists; 
  • Assist the Executive Administrative Assistant as required; 
  • Update the central filing systems; 
  • Draft correspondence, as required.
Key requirements
  • Secretarial diploma with at least two years of relevant experience; 
  • Excellent knowledge of MS Office;
  • Keen sense of organization, customer service, teamwork and interpersonal relations; 
  • Desire to achieve constant quality improvement; 
  • Excellent spoken and written French and good knowledge of English.
If you are interested by this challenge, please submit your resume.
A professional and appealing environment! 
Ivanhoé Cambridge has been recognized as one of the 100 Best Employers in Canada. We value the importance of human resources, which is why we provide a stimulating professional environment where integrity and respect, the drive to outperform, service excellence, teamwork and innovation are highly valued.